7 Features to Look for in All-in-One Business Printers


Buying business printers might look like a simple task, but it could be an intimidating endeavor. Should I buy a colour laser printer or a black-and-white inkjet printer? What are the features that I might consider? These examples of questions that you will need to ask before you purchase a printer for your business. The next time you go out to buy an all-in-one printer, here are critical features that you will need to look for.

1. Printer Resolution

If you want to buy a black-and-white printer, ensure that its resolution is at least 600 x 600 dots per inch. But if you are able, go for one with a resolution of 2400 x 1200. It produces high-quality printouts. A minimum standard of 1200 x 1200 is good for color print quality. For excellent quality color printouts, however, go for a resolution of 4800 x 2400.

2. Type of Printer

Laser and inkjet are the most well-known types of printers in the current market. A laser printer produces better quality printouts than inkjet and also operates efficiently in terms of cost per page. Laser toner cartridges also last significantly longer than inkjet cartridges, but they are more expensive than inkjet. A colour laser printer not only print much faster once it is adequately heated up and fully operational, they are also producing higher quality images. The decision on which of these two types of printers you will go for depends on the specific needs of your business, your office environment, your company size, and your budget.

3. Multifunction

All-in-one printers are truly in high demand. But whether these machines are what you must go for depends largely on your business requirements. If you want a printer for small business with limited faxing needs, they will serve your needs well.

4. Less is More

If your small business is concerned about its budget, just get more selective about what your machine is printing out. Many office workers throw away close to 45 percents of documents within a day of printing them. Avoid this. And also ensure you print most of your documents in black-and-white mode. Replace your color ink cartridges to save for other productive business activities.

What’s more, if you want not only to save some little money but also help the environment, use both sides of your papers. Choose office photocopiers, digital scanners, and multifunctional devices that can print both sides.

5. Ink Replacement Costs

Also, consider the replacement cost of ink. Calculate the total amount of yield that you expect from the ink or toner cartridge. Divide the cost of the cartridge by yield to find the cost per-page estimate. Also factor in the cost of color cartridges.

6. Scanner Element Type

Many people don’t know how to use the two different scanner elements, and they, therefore, do not consider it a critical feature to look for in business or office printers. Ensure your printer has a high-quality scanner with these two different types of scanner elements. For scanning graphic files, use a charged couple device scanner. And use color contact scanner when you want to produce better text image scans.

7. Scanner Resolution

If you are looking for a good scanner, buy one with a minimum resolution of 1200 x 600. For excellent-quality images, however, go for an all-in-one office printer with a scanner that has a resolution of 4800 x 4800.

Consider buying an all-in-one business printer because it will enable you to use just one device to do the work of four different machines and also save a substantial amount of money. Armed with the knowledge of these features in business printers, you can start shopping for one that will meet all your business needs.


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